All applicants including matriculated UCLA students must use the Summer Institutes Online Registration Form to begin the registration process. Only those who submit the required payment for registration (which is a non-refundable deposit until May 1, and payment of the full program fee after May 1, unless otherwise noted) will be considered enrolled. Waitlisted applicants or those whose admissions are pending instructor consent will not be prompted to pay until they become eligible to enroll. In the event of low enrollments that may result in deficits, Summer Sessions will consult with the academic unit to determine whether the program should be cancelled. In order to minimize adverse impact on students, this decision will be made no later than May 1. The deadline to apply for programs that require consent to enroll is June 1. The last day to enroll in a Summer Institute is June 15.
For those who register before the May 1 payment deadline, a nonrefundable deposit is required to complete registration. We ask that students be sure of their intention to register as this deposit is NOT refundable under any circumstances. The nonrefundable deposit is not an additional fee and will apply toward the student’s summer balance.
After the payment deadline, full payment of the program fee, including the nonrefundable deposit, is required to complete registration. Please note that certain miscellaneous fees such as the Document and Instructional Enhancement Initiative (IEI) fees will post to the student’s BruinBill account if applicable and as such, must be paid on MyUCLA after registration.
For programs that require instructor consent for admission or are waitlisted, no payment is due until admission.
Students who are not ready to pay can first submit this online registration form and later retrieve the form to make the required payment. Students who have submitted the online registration form without payment are indicated as “registered” students as opposed to “enrolled” students. Once a valid payment is made, registration is complete and a spot will be reserved for the student.
Payment can be made by credit card or electronic check using the secure CASHNet SmartPay system. All credit card transactions made through CASHNet SmartPay are subject to a nonrefundable 2.75% service fee.
Fees and Payment Deadlines
Summer fees for Summer Institutes vary by program and student status, among other factors. All applicants must review the applicable program website for information on various policies and procedures including fees and payment. However, you can refer to the Fees, Payment and Financial Aid page for a quick estimate of your summer fees and the Calendar page for various Summer Sessions dates and deadlines.
If registered before the payment deadline, the student’s remaining balance reflecting the nonrefundable deposit must be paid in full through MyUCLA by the payment deadline. After the payment deadline, applicants are prompted to make full payment of the program fee. If they are subject to assessment of the document fee and/or the IEI fee, those fees appear on their BruinBill account after registration and must be paid on MyUCLA.
Delinquency in payment may result in enrollment cancellations, holds on academic records, and/or collection actions.
Program Changes, Cancellations, and Refunds
The University reserves the right at any time, without prior notice, to cancel, change, or substitute any advertised activities of The Program in emergencies or changed conditions, or in the interest of The Program or The Participant, at The University’s sole discretion. The University will make reasonable efforts to sustain The Program’s overall academic objectives, but makes no guarantees about any academic activities. The University reserves the right to alter the cost in order to meet unexpected changes in Program related activities. Further, The University reserves the right to cancel The Program without notice (subject to refund obligations as set forth on the Summer Sessions website) and reserves the right to decline any application.
Reasonable endeavor will be made to notify students of such changes and suggest alternatives when applicable. In the event of cancellation, the University is not responsible for any consequential loss or expenses incurred as a result. The University assumes no responsibility for failure to offer the Program due to any force majeure event. In the event of force majeure after the refund deadline, no refunds will be issued. The term “force majeure” shall mean fire, earthquake, flood, act of God, strikes, work stoppages or other labor disturbances, riots or civil commotions, litigation, war or other act of any foreign nation, plague, epidemic, pandemic, power of government or governmental agency or authority, or any other cause like or unlike any cause mentioned above, which is beyond the control of the University.
Program Withdrawals and Refunds
No refunds are issued after the June 15 refund deadline. It is the responsibility of each participant to know and to comply with Summer Sessions policies and deadlines. Participants cannot use ignorance of the Summer Sessions refund policies and deadlines for justification for seeking a refund.
The following policy applies to all enrolled students, i.e., students who have submitted the required payment for registration.
- The nonrefundable deposit may NOT be refunded under ANY circumstances.
- Program fees, as well as other applicable fees (such as IEI, document, health insurance fees) minus the nonrefundable deposit are refundable until the June 1 refund deadline.
- No refunds will be granted after the refund deadline.
Students who have not completed registration, i.e., those who have only submitted the online registration form but have not made the required payment to complete registration, are not considered enrolled in the program and may cancel their online registration form at any time with no financial penalty.
Only those who encountered unforeseen, extenuating circumstances may request a refund. Reasons such as the following will NOT be considered for a refund:
- Lack of knowledge of Summer Sessions policies and regulations
- Insufficient, delayed, and/or cancellation of financial aid award
- Conditions or chronic illnesses that remain static and are known to the student at the time of registration/enrollment
- Dissatisfaction with programs and/or grade received
To file for a refund petition, students should contact UCLA Summer Sessions at (310) 825-4101 or firstname.lastname@example.org. Refund petitions must be filed within one week from the official drop date, or Friday of the last week of the class, whichever comes first.