Instructor Guide
Instructor Guide
Summer is when UCLA opens its doors to both UCLA and visiting students. Through this open enrollment policy, Summer Sessions serves over 17,000 UCLA and visiting students from nearly all US states and about 70 countries every summer.
UCLA undergraduate students make up about 70% of Summer Sessions participants, followed by non- UC students, UCLA graduate students, and other UC undergraduate and graduate students.
Summer Sessions’ role in UCLA undergraduate education is undeniably clear. Approximately 35 – 37% of the entire UCLA undergraduate student body in any given fall quarter have attended the immediately preceding summer; 10-12% of freshman and transfer entrants start their UCLA undergraduate study early by attending summer prior to their official matriculation; and 44-48% of continuing UCLA undergraduate students come back to the fall quarter having attended the preceding summer to advance their academic objectives.
Non-UC students that participate in UCLA Summer Sessions, ranging from students belonging to community colleges to world-renowned research universities that are comparable to UCLA, benefit from UCLA instruction without barrier to entry that applies during the academic year, which becomes more difficult each year as selectivity increases. Moreover, open enrollment in summer allows UCLA to further its service mission while also providing an educational environment that is diverse, inclusive, and global for UCLA students. In addition, a significant number of “summer-only” students later apply to UCLA after their participation in UCLA Summer Sessions. More than 3,500 domestic students who had enrolled in Academic Courses or Summer Institutes between 2012 and 2016 applied to UCLA after their summer participation, and about 31% of them were admitted to UCLA either as freshmen or transfers.
Session A/C academic courses offered in about 100 subject areas account for nearly 90% of all summer enrollments.
Most of the courses are undergraduate-level courses with a 1:2 ratio of lower division to upper division courses, including hundreds of GE and impacted courses, many of which are helping to improve course accessibility. This level of breadth makes summer extremely comparable to any academic-year term, which in turn positions summer as a strategic option for most UCLA undergraduate students facing competing needs at various stages in their undergraduate career.
The minimum age eligibility for non-UC students to enroll in session A/C academic courses is 15 years of age as of the first day of summer, affording advanced high school students an opportunity to experience UCLA’s academic rigor and study alongside UCLA and other college students. Campus- wide, about 100 courses allow high school students to enroll.
Students may make changes to their summer enrollments on MyUCLA only within a specific window of time. Any enrollment transaction after the following deadlines will require instructor consent in order to be processed.
Instructors can sign a Summer Sessions’ Student Update Form to indicate consent for most changes. For adding a course, a Permission to Enroll (PTE) number can be also used. Please see below for more details.
Note: If you wish to grant a student permission but are unable to sign the Student Update Form, email Summer Sessions at info@summer.ucla.edu. Please include the student’s UID number in your message, if available.
For Adding a Course:
A Permission to Enroll (PTE) number is a five-digit code that permits students to enroll in a course, overriding course capacity and course restrictions (e.g., enforced requisite). PTE numbers can be assigned via MyUCLA. PTE numbers can be also used to allow students to add a course on MyUCLA during Week 2. If you do not have access to PTE numbers and would like to provide one to a student, please contact your department.
Alternatively, you can sign a Student Update Form to allow students to override course restrictions or to enroll after the first week. Please note that PTE numbers are required for waitlisted or closed courses; signatures are not accepted for waitlisted or closed courses.
Retroactive adds may require additional paperwork.
For Dropping a Non-Impacted Course:
Dropping a non-impacted course during the last two weeks of instruction requires instructor signature on the Student Update Form, as well as instructor confirmation that no final has been attempted or completed (or no final paper has been submitted if the final is a paper).
For Dropping an Impacted Course:
Dropping an impacted course after the Friday of Week 1 requires a petition. UCLA students must use the existing petition process for their College or school. Non-UCLA students are required to submit the Student Update Form with instructor signature, as well as instructor confirmation that no final has been attempted or completed (or no final paper has been submitted if the final is a paper).
For Changing Grading Basis or Unit Value:
To change grading basis or unit value for variable courses after the deadlines, non-UCLA students are required to submit the Student Update Form with instructor signature. UCLA students should consult their counseling unit.
Note: Students may not change grading basis for courses that stipulate only one grading option, e.g., Letter Grade only, or the assigned unit value of any fixed-unit course.
While requisites are automatically enforced for current UCLA students, completion of requisites cannot be verified for all other student types, including newly admitted UCLA students. Students are informed that they must have a comparable academic experience to enroll in courses with required requisites and that required requisites are not waived. As such, you can advise those who do not meet the required requisites to drop the course. We strongly recommend that you reiterate the course requisite policy during the first week to ensure academic preparedness of your enrolled students.
The UCLA Store accepts textbook requisitions at any time. However, submitting them immediately will help to decrease the cost for students and ensure your students have access to their course materials in a timely manner. If you intend on adding any reading materials for your course, please go to:
- http://shop.uclastore.com/c-324-faculty-requisitions.aspx for information on textbook requisition
- http://shop.uclastore.com/c-323-custom-course-readers.aspx for information on course readers
During the summer, there is no designated finals week. For that reason, the final examination is usually administered during the last scheduled class meeting. Students must be informed of the final examination schedule in advance, especially if it is to take place outside of regular class meeting times. We strongly recommend that instructors have information on the final examination available via the course syllabus, website, and during the first week. If you would like to schedule a separate final examination time, to extend the last class meeting, or schedule review sessions, please contact your department scheduler or Summer Sessions at scheduling@summer.ucla.edu as soon as possible.
In order to provide assessment of UCLA’s faculty and instructors, the Evaluation of Instruction Program (EIP) conducts online evaluations of instructors. Paper evaluations are no longer an option, and all evaluations are completed online by students on MyUCLA.
Once an evaluation period has begun, you and your students will be informed via email. Students will be provided via email with instructions on how to access evaluations and the deadline of submission.
After the evaluation period concludes, you will receive an email from EIP with a direct MyUCLA link to the Evaluation of Instruction Report. For further information, visit https://teaching.ucla.edu/eip.
All students participating in Summer Sessions are considered members of the UCLA community regardless of their UCLA matriculation status. Students are expected to conduct themselves in a manner which demonstrates respect for themselves, their fellow students, faculty, staff, and the learning environment. Students must abide by the rules and regulations set forth by UCLA, including but not limited to, rules and regulations of the UCLA Office of Summer Sessions and the UCLA Student Code of Conduct. Students will be expected to meet the highest standards both academically and behaviorally, and will be held fast to a commitment to academic and personal integrity; respect for all members of our Bruin community and all University activities including teaching, research, administration, and disciplinary procedures; regard for the basic rules of physical safety; and compliance with directions of University or other public officials.
The UCLA Student Code of Conduct has been developed to maintain a safe, supportive, and inclusive campus community that engages students in order to foster their academic success, personal growth, and responsible citizenship.
Please note that the Office of Summer Sessions serves as Dean of Students for non-UCLA students. Conduct cases involving non-UCLA students are adjudicated by the Office of Summer Sessions in consultation with relevant campus units. While both UCLA and non-UCLA students are subject to the same code of conduct policies, different conduct procedures may apply to non-UCLA students.
Behavior governed by the UCLA Student Code of Conduct includes:
- Academic honesty
- Treatment of others
- Health and safety
- Use of resources
- Use of alcohol and controlled substances
UCLA’s reputation for academic excellence and institutional integrity is among its most valued assets; as such, academic integrity is of paramount importance and UCLA does all within its power to maintain its standards. Instructors play a major role in prevention. Please go to https://www.deanofstudents.ucla.edu/Faculty to learn more about what you can do to help protect academic integrity at UCLA.
With regard to cases involving academic dishonesty, a grade of DR should be submitted in order to allow the appropriate office to conduct an investigation. Once an academic dishonesty case has been adjudicated, you will be informed of the result and how to proceed.
Please report any violations of the Code of Conduct to:
- cases involving UCLA students – UCLA Dean of Students Office at dean@saonet.ucla.edu or (310) 825-3894;
- cases involving non-UCLA students – UCLA Summer Sessions at confidential@summer.ucla.edu or (310) 825-1875 for cases involving non-UCLA students
If you are unsure of the student’s UCLA matriculation status, please contact Summer Sessions. Our office will route the case if needed. Take extra care not to conduct your own investigations in these conduct matters. A proper and thorough investigation and adjudication will be completed by the responsible unit.
UCLA’s Consultation & Response Team (CRT) case managers are available to meet directly with students or advise campus constituents on how to work with students in distress. You can contact CRT at CRTeam@ucla.edu.
If you need an immediate response after hours or on weekends, please call UCLA Counseling and Psychological Services 24 hour access line (310) 825-0768, the UCPD 24 hour dispatch line at (310) 825-1491, or 911 for your local police.
What you can do today to better prepare for an emergency:
- Update your contact information at bruinalert.ucla.edu receive timely notifications and instructions when an emergency occurs on campus
- Download the Bruins Safe app at apps.ucla.edu even if you lose connectivity, you’ll have valuable information at your fingertips
- Bookmark bso.ucla.eduyour official source for information and updated status during an emergency
- Review Active Shooter procedures the Office of Emergency Management maintains Active Shooter procedures
- Program UCPD into your phone in case of an emergency, dial 9-1-1 or (310) 825-1491
- Notice your surroundings make it a habit to note where exits are located, which office spaces are most secure, and what resources you have at hand that could be used to defend yourself and students
Please include an exception to your mobile device use policy during class to allow students to receive notifications and instructions when an emergency occurs on campus.
IMPORTANT DATES AND DEADLINES