Summer Bruin Guide – Precollege Summer Institutes

Registration Portal vs. MyUCLA: To make Summer Institute registration and enrollment changes (i.e., adding, switching, or dropping programs), you must access your existing registration. You will not have access to make registration and enrollment changes on MyUCLA.

To access your existing registration, use the five-digit registration number emailed to you upon initial submission of the registration form. If you can’t locate your registration number, please contact us at info@summer.ucla.edu with your full legal name, date of birth, and the name of your program(s).

However, contact information (i.e., email address, mailing address, phone number) cannot be updated by accessing your registration. These updates must be completed on MyUCLA.

MyUCLA is our university’s online student portal where you can:

• Review your balance and make payments via BruinBill
• View your final grades and GPA
• Order academic and/or verification transcripts
• Update contact information, including your email and address

Please note:

• The Summer Sessions system automatically enrolls you in the course(s) included in your Summer Institute upon the initial payment during registration. You do not need to add the course credit for your program via MyUCLA.
• If you enroll in any Summer Courses via MyUCLA, those courses will be in addition to your Summer Institute enrollment, resulting in an additional fee assessment.

Add or Switch Programs: You may add or switch programs through the first day of instruction. To do so, you must be eligible, space must be available, and you must be accepted if it is an admission-based program. You may not add an additional program that overlaps session dates with your existing program.

To add a new program or switch your program, access your existing registration with the 5-digit registration number provided in the email you received after registering. Once you see your registration, select “Add Program” or “Switch My Program” on the left side.

Enrollment Deadline: Students must enroll through the registration portal no later than June 15. No enrollments in Precollege Summer Institutes will be accepted after this date.

Waitlists: If the program you wish to take is at capacity, you may add yourself to the waitlist, if available. Waitlisted students are not required to submit payment unless a space becomes available.

If a space becomes available, you will be emailed with instructions to pay the $350 registration fee to reserve your space in the program within a 24-hour window.

Drop a Program: If you wish to drop your program and have not completed the final requirements (e.g., final exam, paper, or project), please notify your instructor that you plan to drop. You may drop through the last day of instruction by accessing your registration and selecting “Cancel My Registration.”

NOTE: The $350 registration fee is non-refundable at all times. Additionally, if the program is dropped after the refund deadline, the total cost will no longer be refundable.

Payment Information: Summer fees vary by program and are viewable in the “Fees” section of your program page. You may also view the associate program fees using the Fee Calculator. You may view and pay your summer charges on your BruinBill account via MyUCLA under the “Finances and Jobs” tab.

Adding an additional program or switching programs may change your summer balance. Please review your BruinBill account on MyUCLA after every enrollment transaction.

Please note that fees are not assessed via MyUCLA BruinBill until mid-March, and it may take 2-3 business days for fees to appear.

The $350 registration fee is assessed per each Summer Institute program, is required to enroll officially, and applies towards your summer balance within 48 hours (do not pay the registration fee twice for an individual program).

Additional summer fees, including the program fee, IEI fee, document fee, and housing fee (if applicable), will be charged via BruinBill after enrollment.

Payment Deadline: May 1 (5PM PDT).

If enrolling after May 1, payment is due immediately. Please take the time and time zone (PDT) into account when arranging payment. Failure to submit payment by the deadline may result in canceling your registration.

Acceptable payment methods online using MyUCLA include:

• Credit card*
• Electronic check (e-check)
• Foreign payment, such as Travelex

*All credit card payments are subject to a 2.75% non-refundable service charge per transaction. This charge is assessed by Higher One, Inc. and may not be refunded under any circumstances. No service fees are applied to e-check payments.

Refund Deadline: June 15 (5PM PDT)

The $350 registration fee is non-refundable at all times. All other program-based fees are refundable through 5PM (PDT), June 15.

After the refund deadline, no fees are refundable. Students will be held liable to pay any remaining balance if enrolled at any point after the refund deadline.

If you drop before the refund deadline, any resulting credit you may have will be issued back to you in one of the following ways:

• BruinDirect: BruinDirect is the fastest way to get any refund by direct deposit into a U.S. checking or savings account. It’s convenient, free, and automatic. You can sign up online on BruinBill.
• Credit Card: Payments made with a credit card will be returned to the credit card that made the original payment.
• Check Refund: If payment is made using a method other than credit card and if not signed up for BruinDirect, a refund will be issued as a paper check and mailed to the mailing address on file.

Mandatory Housing vs. Commuter Programs: If your program is listed as having mandatory housing, you must live on campus in residential housing. If your program is commuter only, Summer Sessions does not provide housing and you may instead contact UCLA Housing for more information on a separate housing contract.

If you are enrolled in a Precollege Summer Institute with mandatory housing, you will automatically be included in housing arrangements and do not need to add it manually. Housing fees should be available to pay on BruinBill and are due by the payment deadline of May 1.

Meals: The Residential Plan includes breakfast (7AM-9AM) and dinner (5PM-8PM), which are provided in the UCLA dining halls, recognized nationally for excellent cuisine. Most food allergies, intolerances, and diets can be accommodated in the dining halls. For more information, visit the UCLA Dining Services website.

Please note that lunch is not included in the cost of the residential plan. Participants may purchase lunch at any of the eating establishments on campus. In any direction you walk on campus, you will find a place to grab lunch. Check out the eating establishments on campus on the ASUCLA website.

For students will dietary restrictions or food allergies, please contact the UCLA Registered Dietitian (RD) at AsktheRD@ha.ucla.edu or 310-206-3193 (Office) / 424-535-4286 (Mobile).

Packing List: Please see the following suggested items to bring:

• Bathrobe, towel, washcloth, and toiletries
• A plastic caddy or bag for carrying shower items
• Swimsuit and a beach towel
• Sunscreen
• Hangers (if desired)
• Laundry supplies
• Sandals and comfortable shoes
• Notebook, pens/pencils
• Water Bottle
• Extra pillows or blankets (Twin XL sheets, blanket, and pillow are provided)
• Sweater, sweatshirt, or light jacket
• Any necessary medication

If you choose to bring an electronic device(s), we strongly recommend documenting the serial number to prove ownership in the event of a lost and recovered device. Your sole responsibility is to keep track of all your belongings; we are not responsible for lost items. We do not recommend bringing expensive jewelry or irreplaceable items.

Check-In and Check-Out: Please reach out to the program contact from the department of your specific program to confirm check-in time and location.

We do not allow for early arrivals for residential check-in, therefore we recommend exploring the campus or Westwood until the official check-in time. If you need to leave earlier before check-out time, you may do so as long as all mandatory programming and final requirements have been completed.

If you are attending back-to-back Precollege Summer Institutes, you may submit a Stayover Request for the night in between institutes to info@summer.ucla.edu; the deadline to submit this request is June 15.

Roommate Assignment: Students will be assigned roommates based on age and gender and will be notified of the roommate assignment during check-in. In order to better foster a learning community that exposes students to a broader network of peers, we do not accommodate any specific roommate assignment request.

Residential Activities: 

Our precollege programs with mandatory housing (only) also feature non-curricular evening and weekend activities, the availability of which is at the sole discretion of the academic department offering the program, and are not operated by UCLA Summer Sessions. To learn more about when your selected program will host such activities, please consult the schedules for each program or contact the department in question directly. Please be sure to visit your program page more than once as schedules are subject to change.

Outside of the official program class schedule, participants are expected to participate in all the aforementioned planned evening or weekend programming activities offered by the residential supervision team. However, during their down time, students may also wish to spend time doing homework or relaxing in their dormitories or elsewhere on campus. Off-campus trips that are not part of either official programming or part of residential activities are generally not allowed, and only permitted when they do not interfere with scheduled activities. Any requests to leave campus or the program at any time must be made well in advance of any planned absence by parents/guardians, and are subject to university approval as described in the Supervision and Curfew section on this page.

Should approval be granted, students may only leave campus when released into the care of an adult identified by the parent/guardian (in writing) as authorized to take the student off campus. Students may not leave campus on their own/unattended without said approval. Any unapproved departures from campus or other unplanned, unapproved absences may become grounds for dismissal from the program.

UCLA Precollege Summer Institutes are NOT youth summer camps. Rather, UCLA Precollege Summer programming is intended for highly motivated, mature high school students who are ready for college-level experiences and capable of making their own decisions, as well as accepting the consequences for those decisions. Participants are expected to manage themselves with a high level of independence and self-sufficiency comparable to matriculated UCLA students.

Residential Supervision:

A skilled team of UCLA undergraduate students and staff will be assigned to residential participants. All staff have undergone an extensive background check and training. Their duties include:

• Enforcing evening curfews (11pm)
• Coordinating and facilitating optional evening and weekend activities (see Residential Activities section)
• Responding to incidents and emergencies in a timely manner

Curfew:

In accordance with the Program Participant Agreement, participants must abide by the nightly curfew of 11:00 PM in their assigned dorm room, which is to ensure sufficient rest for successful participation in the program’s activities. Curfew violations without prior staff approval may result in disciplinary actions, such as being dropped from the program.

A parent/guardian may submit a Leave and Curfew Exception Request Form to request an exception to the evening curfew. Approval will not be granted if forms are incomplete, submitted by someone other than the student’s parent/guardian, or submitted without ample time for staff to review and process the form. After receiving the request, the residential staff may contact the parent/guardian for verification purposes.

Students may be absent from the program’s required activities due to medical reasons, emergencies, or personal reasons. However, absences may affect successful performance, and full participation in program activities is essential to your success in the program. Any foreseeable absence from a mandatory activity must receive prior approval via a Leave and Curfew Exception Request Form.

PROGRAM LEAVE AND CURFEW REQUESTS MUST BE SUBMITTED NO LATER THAN THE END OF THE FIRST DAY/START DATE OF THE STUDENT’S PROGRAM/COURSE SESSION.

In the weeks leading up to the start of your Precollege Summer Institute, we recommend completing everything in our Pre-Arrival Checklist to best guarantee a smooth start to your summer!

Most programs award credit as either Pass/No Pass (P/NP) or letter grade. Select programs offer an optional grading basis which is viewable on the program page under the “Curriculum” section. If this applies to your program and you wish to change the grading basis, you may request it via email before the specified deadline.

A UCLA official academic transcript is a permanent record that reflects all undergraduate and graduate work completed at UCLA. Transcripts can be ordered online through MyUCLA or by mail.

You can order an official transcript once grades are posted ten days after the last day of the session by logging on to MyUCLA, clicking the “Classes” tab, then selecting “Grades and Transcripts.” Please visit the UCLA Registrar’s Office website to learn more about ordering a transcript.

You may view your program’s UCLA college course credit on the “Curriculum” section of the program page. UCLA courses are generally accepted for transfer credit at most universities and colleges, but all decisions on transferability rest with the receiving institution (i.e., the high school, university, or college to which you plan to transfer the UCLA credit).

Please get advance approval from the receiving institution before registration if you wish to transfer your UCLA Summer Sessions credit. It is your responsibility to verify whether the credit earned from the program can transfer to your desired institution. UCLA credit is transferrable to any University of California (UC) campus.

UCLA is on the quarter system. As a general guide, a semester unit is worth approximately 1.5 quarter units (e.g., 4 quarter units = 2.5 semester units).